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Privacy Statement

This Privacy Statement gives you an overview of the processing of your personal data in the context of the use of the offers and online services within the website at https://www.c-l-y.com (the “Website“) and also within the context of the services provided by CLY COMMUNICATION GMBH, GIESEBRECHTSTR. 11, D-10629 BERLIN (office.berlin@cl-y.com) as a data controller (“we” or “us”).

This Privacy Statement also informs you about your rights and the possibilities to control your personal data and to protect your privacy.

1. Personal data we process when we provide the Website:

When we provide our Website to you, we process personal data for technical reasons for each visitor. These are data that we automatically process for every visitor when the Website is accessed.

Data that we automatically collect when you use our Website:

As soon as you visit the Website, you send technical information to our web servers that we store in logfiles. This happens independently of whether or not you contact us afterwards (for example via the contact form). In any case, we collect the following usage data:

Date and time of the visit and the duration of the use of the Website; the IP address of your device; the referral URL (the Website from which you may have been referred); the browser used and, if applicable, the operating system; the visited sub-pages of the Website.

We process the usage data to enable you to use the Website and to ensure its functionality. In addition, we process usage data to correct errors, to ensure IT security and the operation of our systems, and to prevent misuse (e.g. through DDoS attacks). The usage data do not allow us to identify you as a person.

Cookies

We use cookies on our Website. Cookies are small text files saved to your device containing the abovementioned information about your use of the site. These are cookies provided by us, which serve solely to display the Website and to enable your use of the Website by assigning your device a session ID. We do not use analytics or tracking cookies. We also do not use cookies that establish a connection to the servers of third parties.

Our session cookies expire automatically no later than seven days after you visit our Website, unless you delete them yourself. If you do not wish to use cookies, you can deactivate them via the settings of your browser or terminal device.

Google Analytics

In relation to cookies, please note that we are using Google Analytics cookies on our Website. Google Analytics is provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043 (“Google”). Google will store your information (browser Type/-version, operating system used, referral URL, shortened IP-Address, time of the server request) in a cookie. The information generated by the cookie about your use of our Website is usually transferred to a Google server in the USA and stored there.

However, within the member states of the European Union or in other signatory states to the Agreement on the European Economic Area, your IP address will first be shortened by Google on our Website. For this purpose we have implemented the code “gat._anonymizeIp() ;” to ensure anonymous collection of IP addresses (so-called IP masking). Only in exceptional cases the complete IP address is transmitted to a Google server in the USA and abbreviated there. If Personal Data is exceptionally transferred to the USA, a data protection level appropriate to the data protection level in the EU is ensured there by Google’s certification according to the so-called “Privacy Shield Agreement” between the EU and the USA (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active). Google will use the information about your use of the Website on our behalf within the framework of Google Analytics in order to evaluate your use of the Website, to compile reports on Website activities and to provide other services connected with the use of the Website and the Internet. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data. You can prevent the collection of data generated by the cookie about your use of our Website (including IP address) by Google and its processing by Google by downloading and installing the browser plug-in under the following link: http://tools.google.com/dlpage/gaoptout. Further information on the terms of use and data protection can be found at https://www.google.com/analytics/terms/ and https://policies.google.com/privacy?hl=en-GB. If you do not wish to receive interest-based advertising, you can also disable Google’s use of cookies for advertising purposes by visiting https://www.google.de/settings/ads.

The legal basis for processing:

When processing your usage data on our Website, we rely on the EU General Data Protection Regulation, an EU-wide legal framework for standardising data protection law (GDPR). If you contact us by e-mail or by telephone, the legal basis is your consent in accordance with Article 6 (1) a) GDPR. We process the usage data for the purposes stated above on the basis of Article 6 (1) f) GDPR to safeguard our legitimate interests.

Note on our social media site

We operate a site on the Instagram platform (https://www.c-l-y.com/instagram/) (the “Social Media Site”) to provide up-to-date information about our activities. We and Facebook Ireland Ltd. 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland (“Facebook”) are jointly responsible for data processing on our social media site. Detailed information about Facebook’s data processing is available in Facebook’s Data Policy and Facebook’s Data Policy on Instagram. Rights can be asserted both against us and Facebook. We would also like to point out that Facebook uses cookies according to its own statements, which are also used within the framework of our social media page on Facebook. For technical reasons, we have no influence on the use of these cookies and cannot prevent their use. We cannot draw any conclusions about specific persons from the data transmitted to us by Facebook; instead, we only receive aggregated data on the use of our social media page within the framework of “Facebook Insights”. We also have no influence on the further use of data processed by cookies by Facebook.

To this end, Facebook’s cookie notices and Facebooks cookie notice on Instagram (where additional information about individual cookies and your lifetime is also available) state that Facebook uses cookies when using Facebook products (including our social media site) for the following purposes: “advertising, recommendations, insights and measurements”. Facebook thus states that it uses cookies as an aid to show and make recommendations to those who may be interested in the products, services or charities highlighted by companies and other organisations. Facebook also uses cookies to help companies using Facebook products measure the success of their advertising campaigns.

We process the data on our social media site on the basis of Article 6 (1) f) DSGVO to safeguard our legitimate interests in order to stay in contact with potential clients or other parties interested in our services.

Data that you yourself transmit to us:

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) a) GDPR. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

2. Data we process when we provide our services as an agency:

If you are a client of our agency we will, by the very nature of our relationship, need to process some of your data that we will request from you before processing it. This might be your contact and billing details, the events you participate in or collaborations you are involved in. We will process this data solely for the purpose of performance of our contractual relationship with you and not for other purposes. Our legal basis for the processing of such data is Art. 6 (1) lit. b) GPDR as we require these data to fulfil our contract with you.

3. With whom we share your information:

We will not transfer your data to others, with the exception of the parties explained in the following. We transfer your data to our shuttle partners to guarantee that we can provide our services to you and ensure a smooth experience when you visit our events. We also use cloud services for our event management processes provided by Google as well as Zkipster (provided by zkipster AG, Zurich, company no. CHE-345.444.895, Bahnhofstrasse 22, Zip 8001). Rest assured that our service providers will ensure an adequate level of data protection at any time and will only process data on our documented instructions within the framework of a data processing agreement. The hosting provider for our Website is ALL-INKL.COM – Neue Medien Münnich, Hauptstraße 68, D-02742 Friedersdorf. We may also transfer data to public authorities, in the event of legal obligations.

4. Retention period:

We delete your usage data as soon as it is no longer required for the provision of the Website or our services. If we have an ongoing contractual or other business relationship with you, we will keep all data required for the performance of our obligations for the duration of this relationship or for as long as we are required to by applicable law (e.g., tax laws). If you contact us, we will delete the data you have provided after the request has been processed, unless you give us your consent to store this data for a longer period of time.

5. User profiles:

We do not use your data to create a user profile. This means that we will not use your information to provide you with a personalised Website based on your personal preferences and interests or to provide you with customised offers based on your past behaviour.

6. Your legal rights under the GDPR:

You can assert the following rights against us within the scope of the GDPR with regard to your personal data:

Your right to information and access in accordance with Article 15 of the GDPR,
Your right to rectification under Article 16 GDPR,
Your right to erasure under Article 17 GDPR,
Your right to restriction of processing under Article 18 GDPR and
Your right to data portability under Article 20 GDPR.

You also have a right to lodge a complaint with the competent data protection supervisory authority.

Furthermore, you can also withdraw your consent to the processing of your personal data at any time in the event of a contact enquiry. However, this withdrawal will have future effect only. Any processing conducted prior to the withdrawal of your consent remains unaffected by this.

Information on your right of objection under Article 21 GDPR

Right of objection in individual cases

In addition to the rights already mentioned, you have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data based on Article 6 (1) e) GDPR (data processing in the public interest) and Article 6 (1) f) GDPR (data processing on the basis of a balance of interests). If you file an objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

The objection can be filed informally and should be sent to our email address specified above.

7. Amendment of this Privacy Statement

In order to keep this information up to date, this Privacy Statement will be amended if the underlying data processing is changed. All changes will be published on our Website.